Paid Time Off (PTO)
All full time benefited employees accrue paid sick leave at a rate of 8 hours per calendar month of service. Benefited part time employees accrue at an equivalent ratio to their percentage of employment (i.e. - half time employees accrue at half the rate of full time employees). There is no limit to the amount of sick time that an employee may accrue and carry into the next calendar year.
An employee must be hired on or before the 15th of the month to accrue leave for that month.
An employee must have worked through the 15th of the month or have returned from Leave by the 15th of the month in order to accrue leave for that month. Sick Leave is accrued on the last working day of the month.
Use of accrued sick leave may be granted at the discretion of the university and upon approval of an immediate supervisor for any of the following reasons:
- Illness or injury of the employee
- Medical or dental treatment or consultation
- Quarantine due to a contagious illness in the employee's household
- Illness, injury, or death in the employee's immediate family which requires the employee's presence. This KSU policy defines immediate family member as spouse, child, or parent.
Use of paid sick leave should be reported to Payroll via OneUSG Connect. In all cases, a day of sick leave will be computed for purposes of pay and time on the basis of the employee's regular work day.
If sick leave is claimed for a continuous period in excess of five working days, a Leave of Absence must be requested and approved through HR and a physician's statement must be obtained to permit further claim of sick leave with pay. A physician’s release to work will also be required upon your return.
Unused sick leave is forfeited upon termination except where allowed to be used towards retirement calculations (TRS participants only).
Full time benefited employees working in positions that require 12 month work commitment accrue vacation leave as follows:
YEARS OF EXPERIENCE
MONTHLY ACCRUAL RATE
|0 - 5 Years
|6 - 10 Years
|10 + Years
Benefited part time employees accrue at an equivalent ratio to their percentage of employment (i.e. - half time employees accrue at half the rate of full time employees). Administrative Officers and Faculty accrue 14 hours per month regardless of years of service. Vacation hours may only be carried over each January 1 at a maximum of 360 hours.
Except for unseen emergencies, vacation hours should be scheduled as far in advance as possible. Requests to use vacation hours must be approved by the employee's immediate supervisor.