South Georgia State College

Frequently Requested Forms

Registrar Forms

Academic Renewal Application

  • Complete and submit to request Academic Renewal.  Student must have not attended SGSC for five or more years to qualify for Academic Renewal.  Review the Academic Renewal Policy for qualifications.  Contact the Registrar's Office for more information.

Address/Phone/Name Change Form

  • Complete and submit to inform SGSC of any change in your address, phone number(s), or name.  Proper documentation is needed for name change.  Examples of acceptable documentation include marriage certificate, driver’s license, or new Social Security card.

Admissions Appeals Form

  • Complete and submit if requested to do so. Any student who is placed on Academic Suspension must complete and submit an Admissions Appeals Form before becoming eligible to return to SGSC.

Change of Pathway/Advisor Form

  • Complete and submit to change your academic advisor and or pathway (major).

Course Substitution Form

  • Complete with your academic advisor to request approval for a course substitution.

Credit by Examination Form

  • Complete to possibly earn course credit by examination.

Enrollment Verification Form

  • Complete and submit to request Enrollment Verification.


  • Complete and submit this consent  to allow us to release information to your parent(s) or others whom you designate.
    This consent will remain in effect until you notify us in writing that you wish to revoke it.

Hardship Withdrawal Form

  • Complete and submit to request a Hardship Withdrawal. A Hardship Withdrawal is defined as a non-academic circumstance which prevents a student from successfully completing a course. This is only necessary if you withdrawal after midterm.

Notification of Graduation

  • Complete and submit to apply for Graduation.

Registration/Schedule Change Form

  • Complete with your advisor during registration.

Registration/Schedule Change Form for First-Time, Full-Time Students

  • First-Time, Full-Time students should complete with advisor during registration.

Transcript Request

  • Compete and submit to the Registrar's Office to request your transcript to be sent.

Transient Student Request Form

  • Complete with your advisor to request Transient permission at another institution.

Transient Student Agreement Form

  • Complete if you are a Transient student at SGSC waiting on financial aid from your home institution.

Withdrawal Form

  • Complete and submit to the Registar's Office to withdraw fom one or more courses.

Most forms can be

faxed to:


scanned and email to:

mailed to:

South Georgia State College

Registrar's Office

100 West College Park Drive

Douglas, GA  31533

submitted in person to:

Douglas Campus

Registrar’s Office - Engram Hall

Waycross Campus

Enrollment Services Office - James M. Dye Student Services Building

SGSC Entry Program at Georgia Southwestern State University

Entry Program Office - Collum Hall, 2nd Floor

SGSC Entry Program at Valdosta State University

Entry Program Office - University Center, Entrance #9