How to Apply

  •  All applicants should complete the FAFSA or the Renewal FAFSA.
  • When completing the FAFSA, ALL required items must be answered. Failure to do so may delay your Award Notification.
  •  Use your full legal name when applying for aid. Do not use nicknames, abbreviations, or middle names as first names. The U.S. Department of Education requires that the name used when applying for aid match your name on Social Security Administration records. You will be asked for other information if there is a conflict. 
  • When providing your parents names, please use the names that appear on their Social Security Cards. A match will be conducted with Social Security Administration records.

Verification Policy 

  • The U.S. Department of Education mandates that SGSC use the verification process to check the accuracy and completeness of data you provided on your Free Application for Federal Student Aid (FAFSA). Click here for SGSC’s verification policy.

 

Financial Aid Awards

  • Each year, the OFA receives requests for more funds than are available. Although Federal Pell Grant and Federal Direct and Federal PLUS Loans are available to eligible students year-round, other funds are awarded to eligible students on a first-come, first-serve basis.
  • The OFA uses your permanent home address on file in the Registrar's Office. Contact the Registrar's Office for information about changing your address. 
  • The OFA reserves the right to review and cancel awards at any time if you fail to meet the requirements of the Satisfactory Academic Progress Policy or because changes in your financial or academic status, academic program, resident status, enrollment status, etc. All student financial aid awards are contingent upon the availability of funds.
  • Aid awards are made for the normal academic year consisting of the Fall and Spring semesters. Maymester and Summer term are considered trailers to the normal academic year. Students interested in receiving aid must complete a one page Institutional Application for Summer Aid, which is available during the Spring semester. The Institutional Application for Summer Aid serves as an official notice of your intent to enroll during the Maymester and/or Summer term.

Enrollment Status

  •  Irregular, non-degree, or transient students are not eligible for federal or state aid. HOPE Scholarship recipients may contact the OFA to request information on receiving HOPE as a transient student at another HOPE eligible institution. 
  • A student's enrollment status is determined as follows:

12+ hours Full-Time

9-11 hours 3/4 Time

6-8 hours Half-Time

5 or Fewer Less-Than-Half Time

  •  Your official enrollment status is determined each term at the end of the Drop/Add period. If you enroll full-time, then drop below full-time during the drop/add period, your award amounts may be decreased. 
  • Please be aware that as of Fall Semester 2009 each semester hour up to 15 will incur a charge.

Fee Payment 

  • All fee payments, including financial aid payments, are due in the Cashier Office located on the first floor of Engram Hall. If you pre-register for classes for an upcoming term, note the Payment Deadline on your Fee Invoice. Your schedule will be canceled if you fail to pay your fees by the deadline.

Return of Financial Aid for Withdrawals

  • The Return of Title IV (R2T4) Policy applies to all students who have been disbursed federal funds. In accordance with federal regulations, the institution and the student are required to return unearned portions of Title IV assistance (federal grants and/or federal loans). This return of unearned funds applies to students who have completely withdrawn or who are determined to have stopped attending prior to the 60% point of the term.
  • The school and the student share responsibility for returning unearned Title IV aid.
    • The school returns any unearned Title IV funds that have been paid to the school to cover the student’s institutional charges.
    • The student returns unearned Title IV funds that he or she received from loan and/or grant funds based on the R2T4 calculation.
  • SGSC will process aid adjustments within 45 calendar days from the date of determination that a student officially withdraws or unofficially withdraws (stops attending).  Unofficial withdrawals are determined end of each term; Office of Financial Aid identifies students who did not successfully complete any courses and who were reported as stopping attendance by all faculty members with grades of F$ or U$. For students who do not earn a passing grade in any course and stopped attendance in all courses, a report is run showing the Last Date of Attendance (Academic Activity) reported by Faculty. 

Examples of academically related activities are:

  • Examinations or quizzes
  • Tutorials
  • Computer-assisted instruction (only with submission of coursework)
  • Academic advising or counseling
  • Academic conferences
  • Completing an academic assignment, paper, or project
  • Attending a study group required by the institution where attendance is taken.

* Just logging into the online coursework without completing any exam, quiz or post is not considered valid Academic Activity for R2T4 Last Date of Attendance.

  • The calculation to determine that amount of aid to be returned is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:
    • Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.
  • Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:
    • Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.
  • A reduction to the student’s account in either tuition charges or fee charges that takes place after the student has withdrawn has no bearing on the Return to Title IV calculation or the amount the school or student earned.